Ektron CMS400.Net Reference

>>Managing Content > Content Reports > Approvals Reports

Approvals Reports

Each content item awaiting your approval appears on this report. Thus, you can quickly find all such content without searching through every folder.

The View All Content Awaiting Approval screen displays the following information about this content.

Field

Description

Title

Title of content.

Request Type

Request made for the content. Either Publish or Delete.

Start Date

Start date, if any, assigned to the content. Determines when content will go live on Web site.

Date Modified

Date the content was most recently changed

Submitted By

User who submitted content for approval.

ID

The ID number if the content.

Language

The language of the content.

Path

Path to content folder where content resides.

See Also:

Report Toolbar Options

Selecting Content by Folder

Selecting Content by Type

Sorting and Filtering Content Reports

Performing an Action on Several Content Items

Viewing/Editing Content on the Report

Emailing Reports

Below is an example of the View All Content Awaiting Approval screen.

Approving/Declining Content

From the approvals report, you can approve or decline content that was submitted to you. The steps below explain how to do so.

1. Access your Approvals report in the Workarea (see Approvals Reports).

2. Click the content you want to approve or decline.

3. The View Content Awaiting Approval page is displayed.

4. Perform an action using the following table as a reference.

Button

Name

Description

Publish

Accept changes to content and publish it to site.

Note: If there is a subsequent approver in the content’s approval chain, this button is replaced by a Submit button.

If you click Publish but the content item has an incomplete task assigned to another user, the content cannot
be published. Instead, the following error message appears.

The user to whom the task is assigned must complete it before you can
publish the content.

Decline

Reject changes and keep current version of content live on Web site.
You are prompted to enter a comment that provides a reason for the decline. The author who made the change is notified by email of the decline.

The content inserted by the last editor remains in the file. If you do not want it to remain, choose the Edit option.

Edit

Check out content and make changes to it if desired.

View Published/Staged

Toggle between published and submitted versions of content. This can help you compare differences.

Back

Go back to previous screen.

Approving Multiple Content Items

See Performing an Action on Several Content Items.

The selected content is either submitted to the next publisher, published immediately, or deleted, depending on the content’s approval chain.


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Ektron CMS400.NET Reference Version 8.02 SP1 Rev 1

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